Log it in seconds
Travel, software, subscriptions, supplies — record any cost with vendor, category and notes, attached to the right project while it is fresh.
Tideoo Expenses
Project expenses, without the spreadsheet
Record every project cost in seconds, attach the receipt while you still have it, and let billable expenses flow onto invoices with your markup. Your margins, finally visible.
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Expenses
Acme Website
Domain renewal · Software · Namecheap$15.00
Stock photos · 20% markup$58.80
Team lunch Non-billable$40.00
3 expenses · 2 billable to this client · 1 receipt attached
What you gain
Expenses that pays for itself
Receipts, attached
Snap a photo or drop in a PDF. The receipt lives with the expense — ready to reference, audit or resend, never lost in an inbox.
Billable — with your markup
Mark an expense billable with an optional markup, or keep it internal. Either way it is on the books without manual math.
Ready to invoice
Unbilled expenses appear right beside unbilled time when you build an invoice. Select, review, send — nothing gets left off the bill.
How it works
Three steps, start to finish
- 01
Capture the cost
Add the amount, vendor and category, attach the receipt, and tie it to the project it belongs to.
- 02
Decide its fate
Billable to the client — with markup if you like — or internal. The choice is one toggle, not a spreadsheet formula.
- 03
Get it back
Billable expenses ride along on your next invoice. Internal ones feed your reports and your tax prep.
Under the hood
Everything working for you
- Organized without effort
- Vendors, categories and notes are built in — so "what was this $40?" is answered months later without detective work.
- Markup, handled
- Add a percentage markup on billable expenses and Tideoo computes the invoice amount — your 20% effort surcharge, applied consistently.
- Internal costs stay internal
- Non-billable expenses never reach your client — but they still show up in reporting, so margins are honest.
- One place at invoicing time
- Unbilled expenses and time appear together when you invoice, so a project is billed completely — not in fragments.
FAQ
Questions about Tideoo Expenses, answered
Photos from your phone or PDF files — whatever the vendor gave you. The receipt is stored with the expense it belongs to.
Set a markup percentage on a billable expense and the invoice line is calculated for you — e.g. $49 of stock photos at 20% becomes $58.80 on the invoice.
No. Non-billable expenses never appear on invoices — they exist for your reporting and your own records.
Log it where it belongs — expenses are tied to one project each, which keeps reporting clean. Duplicate and adjust if you genuinely share a cost.
Explore more Tideoo features
Ready to turn finished work into paid invoices?
Set up your first invoice in under two minutes. Your clients will thank you — eventually, in full.
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